| Integrated Management of Information Assets
netvoyager’s Integrated Document Management Solution provides a cost effective way to meet an organisation’s
need to ensure better business decisions are made on the basis of accessible information.
Many organizations today will agree that a significant percentage of company information is comprised of an array
of document types scattered across the company network. As this largely unstructured information base continues to proliferate,
workers spend more time and effort trying to access and manage information. This can lead to frustration and more importantly,
reduced productivity.
Many off the shelf Document Management products simply do not address the need to provide an integrated approach
that allows organisations to share information across all information repositories both new and legacy. Integration is a core
component of all netvoyager solutions that we can implement quickly and cost-effectively. This is why our clients choose us
above a package approach.
Increasing Demand for Information Management
In today’s climate of increasing audit, compliance and regulation, organisations are under more pressure than ever before
to implement regulations and report on compliance. A document management system can support both the compliance and reporting
aspects of regulation by providing a secure, structured and centralised approach to managing information such as:
- Company policy statements and quality procedures. Ensure staff have easy access to up-to-date policies and procedures to reduce the
risk of non-compliance.
- A central repository of standard forms that is up to date with current products and services, contributes to improved customer services
and compliant processes.
- Controlled access to documents by user group ensures that staff are more likely to pay attention to documents that are relevant to them
and it ensures they are not bombarded with irrelevant information.
- The labour-intensive process of internal compliance and quality reporting can be made more efficient by allowing staff to download
self-test templates and upload completed tests securely to a centralised repository.
Internet Technology Leads the Way
Traditionally, one of the main challenges in implementing an organisation-wide information management strategy was the need
to standardise on a particular networking environment e.g. Windows or Macintosh and the costs and upheaval associated with this.
With the availability of the Internet and associated Browser technologies we now have a ubiquitous networking environment.
This allows common access and standardised views to users of all types of internal desktop environments as well as remote users.
These company intranets and extranets provide the perfect platform for an efficient approach to Document Management.
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